PAYROLL & REPORTING COORDINATOR
Job DetailsJob LocationColonial Parkway - Inverness, ILPosition TypeFull TimeEducation LevelBachelors, 3 Yrs Fin HR ExpJob ShiftBusiness HoursJob CategoryOtherDescriptionHOW TO APPLY:
Visit:
https:
//littlecity.
org/careers/ /> Subject Line:
Payroll and Reporting Coordinator Attach:
Resume / Cover Letter Salary :
$ 55,000-$ 58,000/ Year depending on years of ExperiencePURPOSE:
The Payroll and Reporting Coordinator is responsible for ensuring all payroll related entries are processed accurately and efficiently.
Will maintain Federal, State and agency compliance reports for required regulatory bodies.
ESSENTIAL DUTIES AND
Responsibilities:
Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Daily input and maintenance of employee information and status changes into payroll system; run reports from the HRIS/Payroll system as required.
Entry and audit of new hires into payroll system.
Ensures accurate and timely processing of terminations and pay rate changes.
Input into payroll system for employee benefit deductions.
Prepares and maintains accurate records and reports of all payroll transactions.
Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
Identifies and recommends updates to payroll processing software, systems, and procedures.
Maintain accurate time accruals of all employees, including but not limited to vacation, sick and personal time.
Ensure payroll taxes are properly withheld, reported, and paid to Federal and State agencies.
Complete financial based VOE requests.
Review/monitor timecards to ensure accuracy.
Contact departmental Supervisors/Directors when questions arise.
Ensure proper distribution of paychecks to employees.
Process and distribute annual form W2's.
Maintains and processes the New Employee Bonus Referral System as needed.
Maintains the Perfect Attendance List specific to payroll awards on a quarterly basis.
Processes special compensation, if applicable.
Will provide assistance to both internal and external customers, both walk-in and phone related requests.
Each month, at a minimum, will run HRIS audit reports to be reviewed with the Human Resources Operations Director and Talent Acquisition Team for any missing or inaccurate information.
Other duties or special projects as assigned.
This may include, but not limited to:
filing, cross-training within the department and open enrollment.
Will work closely with the Human Resources team to communicate any necessary compliance driven reports or information requested.
Maintain confidential information and process data with the highest integrity and accuracy.
Must act discretely when working with highly confidential Human Resources information.
Successfully completes Little City Foundation required training, re-training, and any additional training as required by Little City Foundation policies and practices, or as assigned by his or her immediate supervisor.
QualificationsMINIMUM
Qualifications:
Bachelor's degree required, plus 3 years or more of Financial and/or Human Resources experience.
Ability to prioritize tasks and manage numerous assignments simultaneously.
Must be able to deal with a high level of detail and accuracy.
Must be able to execute duties within specified timeframes to meet payroll and compliance deadlines.
This role requires the ability to protect the confidentiality of information within the scope of the position.
Experience with Paycom Payroll/HRIS, Microsoft Office and internet applications, required.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
While performing the duties of this job, the employee is subject to sitting for prolonged periods; frequently walks, stands, grasps, lifts, holds, or feels objects; occasionally stoops, kneels, crouches, or crawls.
Extended use of computer and typing is required.
The employee frequently is required to use manual and finger dexterity and eye-hand coordination when working and handling office equipment.
The employee is subject to assist and support up to 25 pounds with varying amounts of assistance on a reoccurring basis.
The employee is required to have corrected vision and hearing within normal range and the ability to operate office equipment.
No occupational exposure to blood, body fluids, communicable diseases, or other potentially infectious substances (Category I).
Typical office environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer:
The intent of this job description is to provide a representative level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.
Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Recommended Skills Auditing Confidentiality Filing Finance Finger Dexterity Human Resources Estimated Salary: $20 to $28 per hour based on qualifications.
Visit:
https:
//littlecity.
org/careers/ /> Subject Line:
Payroll and Reporting Coordinator Attach:
Resume / Cover Letter Salary :
$ 55,000-$ 58,000/ Year depending on years of ExperiencePURPOSE:
The Payroll and Reporting Coordinator is responsible for ensuring all payroll related entries are processed accurately and efficiently.
Will maintain Federal, State and agency compliance reports for required regulatory bodies.
ESSENTIAL DUTIES AND
Responsibilities:
Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Daily input and maintenance of employee information and status changes into payroll system; run reports from the HRIS/Payroll system as required.
Entry and audit of new hires into payroll system.
Ensures accurate and timely processing of terminations and pay rate changes.
Input into payroll system for employee benefit deductions.
Prepares and maintains accurate records and reports of all payroll transactions.
Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
Identifies and recommends updates to payroll processing software, systems, and procedures.
Maintain accurate time accruals of all employees, including but not limited to vacation, sick and personal time.
Ensure payroll taxes are properly withheld, reported, and paid to Federal and State agencies.
Complete financial based VOE requests.
Review/monitor timecards to ensure accuracy.
Contact departmental Supervisors/Directors when questions arise.
Ensure proper distribution of paychecks to employees.
Process and distribute annual form W2's.
Maintains and processes the New Employee Bonus Referral System as needed.
Maintains the Perfect Attendance List specific to payroll awards on a quarterly basis.
Processes special compensation, if applicable.
Will provide assistance to both internal and external customers, both walk-in and phone related requests.
Each month, at a minimum, will run HRIS audit reports to be reviewed with the Human Resources Operations Director and Talent Acquisition Team for any missing or inaccurate information.
Other duties or special projects as assigned.
This may include, but not limited to:
filing, cross-training within the department and open enrollment.
Will work closely with the Human Resources team to communicate any necessary compliance driven reports or information requested.
Maintain confidential information and process data with the highest integrity and accuracy.
Must act discretely when working with highly confidential Human Resources information.
Successfully completes Little City Foundation required training, re-training, and any additional training as required by Little City Foundation policies and practices, or as assigned by his or her immediate supervisor.
QualificationsMINIMUM
Qualifications:
Bachelor's degree required, plus 3 years or more of Financial and/or Human Resources experience.
Ability to prioritize tasks and manage numerous assignments simultaneously.
Must be able to deal with a high level of detail and accuracy.
Must be able to execute duties within specified timeframes to meet payroll and compliance deadlines.
This role requires the ability to protect the confidentiality of information within the scope of the position.
Experience with Paycom Payroll/HRIS, Microsoft Office and internet applications, required.
PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:
While performing the duties of this job, the employee is subject to sitting for prolonged periods; frequently walks, stands, grasps, lifts, holds, or feels objects; occasionally stoops, kneels, crouches, or crawls.
Extended use of computer and typing is required.
The employee frequently is required to use manual and finger dexterity and eye-hand coordination when working and handling office equipment.
The employee is subject to assist and support up to 25 pounds with varying amounts of assistance on a reoccurring basis.
The employee is required to have corrected vision and hearing within normal range and the ability to operate office equipment.
No occupational exposure to blood, body fluids, communicable diseases, or other potentially infectious substances (Category I).
Typical office environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer:
The intent of this job description is to provide a representative level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position.
Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Recommended Skills Auditing Confidentiality Filing Finance Finger Dexterity Human Resources Estimated Salary: $20 to $28 per hour based on qualifications.
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